10 Common Questions Exhibitors Ask Regarding Exhibition Planning

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Are you planning to exhibit in Germany soon? If you do not have much experience, or it is your first exhibition campaign, there must be lots of questions in your mind right now. If yes, you don’t have to look elsewhere for answers since you are already at the right spot.


In this blog, we have compiled the 10 most commonly asked questions by the exhibitors along with the brief answers as given by the expert exhibition stand contractors in Germany. Explore the answers, use them in your exhibition strategies and make informed decisions.

1. How early should I book space for my booth at the trade show venue?

 

You should book your booth space at least 3-4 months before the event. However, you should reserve your booth space 6-9 months before the exhibition for big events and premier destinations like Munich. It gives you ample time for booth design and construction.

 

2. What documents are needed for exhibiting in Germany?

 

As an exhibitor, you must have a valid passport, visa (if exhibiting internationally), proof of accommodation and travel. You should also have documents related to your company and the trade fair itself, such as an invitation letter, exhibitor pass, or stand confirmation.

 

3. Are there local regulations or booth construction rules to follow?

 

Yes, there are specific local regulations imposed by the venue managers for booth construction at German trade shows. Such rules are often about size, height, fire safety, and electrical setups. Your stand builders must be aware of them to avoid costly goof-ups.

 

4. Can I hire a local German stand builder through a portal?


Yes, there are dedicated portals, such as ExpoStandZone.com, to help you connect with the exhibition booth builders in Germany who have the best capabilities to fulfil your booth needs. This portal simplifies your search process and saves time, money and effort. 

 

5. How much does a custom booth cost in Germany?

 

The upfront cost of a custom exhibition booth in Germany may vary due to factors like size, sophistication of design and layout, applicable materials, and included features. It can’t be specified and guaranteed, but it usually ranges from €399 to €499 per square meter.

 

6. What does the booth logistics service include?

 

Exhibit logistics services may differ according to the service providers, especially for international shipments. These services usually include transportation, material handling (unloading) within the venue, on-site support, return logistics and storage options.

 

7. Are multilingual booth staff available for hire?

 

Yes, multilingual booth staff can be easily hired for trade fairs in Germany. Several agencies provide such professionals who are fluent in multiple languages and can effectively communicate with international attendees on your behalf.

8. Can I rent AV and furniture locally?

 

Yes, you can locally rent booth furniture and AV equipment for your booth at trade events in Germany. However, most exhibition booth builders in Germany offer furniture and AV solutions in their exhibition stand package services.

 

9. How do I get visitor data post-show?

 

Many trade show organisers or the exhibition venue operators provide the visitor data if prompted. You can also leverage the latest technological tools like interactive kiosks, RFID and NFC tools to track the visitors within and around your booth.

 

10. What’s included in the basic exhibition package?

 

The basic exhibition package usually includes booth space, basic furniture items, electricity and lighting, carpet, and signage. It may also include an exhibitors' directory and several exhibitor passes. However, these package components may vary according to the venue.

 

Explore Expo Stand Zone to Discover the Perfect Booth Builder in Germany

If you are planning to exhibit soon and looking for exhibition stand builders in Munich or elsewhere in Germany, simply log in at the ExpoStandZone portal and fill out your booth requirements in the brief query form. Within a few days, you will get five quotes from top booth contractors. Compare these quotes and find the ideal booth builder for your needs.

Location: Germany

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